Time Management might sound boring. But sometimes when you're feeling overwhelmed at work, it's a good idea to stop and go back to the basics of Time Management. It might only be some small changes to the way you're working now, but the benefits are getting that feeling of control and efficiency back in your life!
When you get on top of your time management
You will feel organised!
Others will find you easier to work with.
You will have time for personal goals as well as work.
Your key tasks will be completed.
Start your week with a plan.
Work out the key tasks for the week.
Schedule your tasks from most important to least important.
Start on the most important tasks first.
Use the 4 D's, and aim to only touch every task once.
Do it now
Set a date
Manage People's Interruptions
When people interrupt your work, quickly mention you're in the middle of something.
If an interruption can't be avoided, tell them you only have 3 minutes to spare.
Don't ask the interrupter to sit down, avoid small talk and get straight to the point.
Play to your strengths
When are you at your most efficient?
Plan to do the most important work when you are feeling fired up and your brain is at it's best.
Eat the frog!
Get the hard stuff out of the way.
Think of all the time you'll save that you would have wasted worrying about it.
Manage email effectively
Don't live in your inbox.
Disable email alerts so that you can start and finish your task without interruptions.
Set times to manage email. Aim to check emails once you have completed the task at hand.
Control the clutter
Don't clutter your desktop with things that distract you. (ie: Your phone!)
Keep an inbox on your desk so that new materials aren't dumped on your workspace.
File your work away at the end of the day before you leave.